Memorandum
Date: January 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works director
Subject: Approve Plans and Specifications for the Clayton Creek Road at Clayton Creek Bridge Replacement Project; Bid No. 20-02, Federal Project No: BRLO-5914(077)
Executive Summary: (include fiscal and staffing impact narrative):
The Plans and Specifications for the Clayton Creek Road at Clayton Creek Bridge Replacement Project are complete and a copy has been filed with the Clerk of the Board.
The construction estimate is approximately $2,002,000.
The California Department of Transportation (Caltrans) provides funds to eligible projects through the Highway Bridge Program (HBP). Therefore, this project is 100% funded for construction with Federal funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Note: To minimize reproduction costs, the original documents are attached to the Clerk’s copy of the original cover memo and only a copy of this memo is furnished to each individual board member
If not budgeted, fill in the blanks below only:
Estimated Cost: $2,002,000.00_ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.