MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
SUBJECT: Approve Amendment Three to the Contract between the County of Lake and the Middletown Rancheria Band of Pomo Indians for Tribal Cultural Monitoring in an amount not to exceed $276,000; and authorize the Chair to sign
DATE: October 17, 2017
EXECUTIVE SUMMARY:
Following the Valley Fire the County entered into a contract with the Middletown Rancheria Band of Pomo Indians (Tribe) for tribal cultural monitoring services required as an environmental permitting condition of the County’s fire recovery projects. The Tribe was specifically identified by the Federal Emergency Management Agency’s Environmental and Historic Preservation Office as the only entity suitable to perform the services. The Public Works Director executed the contract on December 12, 2015 under authority granted to department heads by the Board of Supervisors following the Valley Fire. The contract was subsequently ratified by the Board on May 10, 2016. Amendment One, also executed on May 10, 2016, established a not-to-exceed amount of $205,000 based on the estimated level of effort necessary to complete the hazard tree monitoring work at that time. Amendment Two, executed August 22, 2017, increased the not-to-exceed amount to $250,000 in order to sufficiently cover monitoring costs associated with Public Works Department projects for road sign and guardrail replacements.
Amendment Three proposes to increase the not-to-exceed amount to $276,000 to cover tribal cultural monitoring services necessary for Phase II of the hazard tree removal project. When Phase II of the project began, staff estimated that the monitoring work could be completed within the budget remaining on the contract. However, the environmental conditions placed upon the project by FEMA for Phase II were more burdensome than Phase I, which in turn required more monitoring than anticipated. Reimbursement is anticipated to come from the FEMA Public Assistance and California Disaster Assistance Act (CDAA) programs. FEMA and the State previously approved tribal cultural monitoring for the project worksheet (PW 89) in the amount of $282,063 so this contract increase does not require a supplemental funding request.
FISCAL IMPACT: _X_None ___Budgeted ___Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Request:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT: None
RECOMMENDED ACTION: Approve Amendment Three to the Contract between the County of Lake and the Middletown Rancheria Band of Pomo Indians for Tribal Cultural Monitoring in an amount not to exceed $276,000; and authorize the Chair to sign.