Memorandum
Date: May 7, 2024
To: The Honorable Lake County Board of Supervisors
From: Rob Howe, Sheriff/Coroner/Director of Emergency Services
Subject: (a) Rescind Purchase order #SO034 in the amount of $41,559.32 to Command Communications and (b) authorize the Sheriff or his designee to issue a new purchase order in the same amount to Motorola Solutions
Executive Summary: On March 26, 2024, Your Board approved the purchase of 5 Motorola APX8000 all band portable Radios from Command Communications.
Upon receipt of this equipment, it was determined the radios received had serial numbers that had been originally sold to City of Palo Alto in 2016. Additionally, the serial number listed on the nomenclature tag did not match the serial number electronically embedded in the radios. The quote provided by Command Communications was for five (5) New Motorola APX8000 All Band Portable Radios and the radios received containing previously used serial numbers.
The Lake County Sheriff’s Office is requesting the board rescind the Purchase Order Issued to Command Communications in the Amount of $41,559.32 for 5 Motorola APX8000 portable radios and authorize the Sheriff/Coroner or his designee to issue a new Purchase Order in the amount not to exceed $45,000.00 to the second lowest bidder, Motorola Solutions, who has offered to match the price quoted by Command Communications.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: (a) Rescind Purchase order #SO034 in the amount of $41,559.32 to Command Communications and (b) authorize the Sheriff or his designee to issue a new purchase order in the same amount to Motorola Solutions