Memorandum
Date: April 4, 2023
To: The Honorable Lake County Board of Supervisors
From: Crystal Markytan, Director, Lake County Department of Social Services
Subject: a) Waive the formal bidding requirement per Section 2-38.4 (Cooperative Purchases) of the Lake County Purchasing Ordinance; and b) Approve Purchase Order in the Amount of $163,949.67 and Authorize the Social Services Director to Sign for the Purchase of 107 Laptops, 162 Docking Stations, and 260 Monitors to Dell Marketing L.P.
Executive Summary:
The American Rescue Plan Act (ARPA) of 2021 allocated a one-time 100% federal SNAP (Supplemental Nutrition Assistance Program) administrative funding to California for additional investments in CalFresh for three federal fiscal years (FFY 2021-2023). For this current FFY, California was awarded $44 million in federal funding. The approved spending plan for California included a funding allocation for county technology enhancements of $12.3 million in federal funds.
The Lake County Department of Social Services was awarded $164,005 for use in supporting the administration of the CalFresh program through technology purchases.
We have received a quote for 107 laptops, 162 docking stations, and 260 monitors on the Dell State of California NASPO contract, a cooperative purchase contract available to state and local government entities in California. California Multiple Award Schedules (CMAS) agreement number 3-22-06-1045.
We are requesting your board's permission to issue a purchase order in the amount of $163,949.67 for the purchase of this equipment.
If not budgeted, fill in the blanks below only:
Estimated Cost: $163,949.67 Amount Budgeted: $163,949.67 Additional Requested: __0__ Future Annual Cost: __0___
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☒ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☒ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action: a) Waive the formal bidding requirement per Section 2-38.4 (Cooperative Purchases) of the Lake County Purchasing Ordinance; and b) Approve Purchase Order in the Amount of $163,949.67 and Authorize the Social Services Director to Sign for the Purchase of 107 Laptops, 162 Docking Stations, and 260 Monitors to Dell Marketing L.P.