Memorandum
Date: May 5, 2026
To: The Honorable Lake County Board of Supervisors
From: Elise Jones, Director of Behavioral Health Services
Subject: Approve Amendment No. 1 to the Agreement Between the County of Lake, through Lake County Behavioral Health Services as the Administrative Entity for the Lake County Continuum of Care, and Redwood Community Services, to Revise the Program Budget Through Reallocation of Existing Funds, With No Change to the Total Contract Amount of $2,417,489.64, and Authorize the Board Chair to Sign
Executive Summary:
Lake County Behavioral Health Services, acting as the Administrative Entity for the Lake County Continuum of Care, entered into an agreement with Redwood Community Services for Fiscal Years 2023/24 through 2025/26 to operate the Xamitin Haven Emergency Shelter, which provides emergency housing and supportive services to individuals experiencing homelessness in Lake County.
Amendment No. 1 is being brought forward to revise the approved program budget (Exhibit B) by replacing it in its entirety with a revised budget (Exhibit B-1) that reflects a reallocation of funds among existing line items. Redwood Community Services identified unused or underutilized funds within certain categories and requested approval to shift those funds to other allowable cost categories in order to better align expenditures with actual program operations and ensure continued service delivery.
The revised budget includes adjustments across multiple cost categories, including personnel (e.g., program management, peer support, and benefits), operational expenses (e.g., transportation, utilities, insurance, and maintenance), and program-related costs (e.g., food, supplies, and client support). As reflected in the budget table (Exhibit B-1, page 4), these reallocations are internal and do not introduce any new cost categories or expand the scope of services.
This amendment does not change the total contract amount, which remains $2,417,489.64, nor does it modify the scope of services, which continues to focus on emergency shelter operations and supportive services. Additionally, the term of the agreement remains unchanged, continuing from October 1, 2023 through June 30, 2026.
All expenditures under the revised budget will continue to be subject to program requirements and must be allowable, reasonable, and necessary for the performance of services, and must comply with Homeless Housing, Assistance and Prevention (HHAP) Program requirements and guidance issued by the California Department of Housing and Community Development.
The Agreement allows for budget modifications with County approval and requires a formal amendment for material budget revisions. This amendment satisfies that requirement and ensures that the Contractor can effectively utilize existing funds to maintain ongoing shelter operations without disruption.
Approval of this amendment will support the continued operation of the Xamitin Haven Emergency Shelter and ensure that funding is aligned with actual program needs while maintaining compliance with all applicable funding and contractual requirements.
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Recommended Action: Approve Amendment No. 1 to the Agreement Between the County of Lake, through Lake County Behavioral Health Services as the Administrative Entity for the Lake County Continuum of Care, and Redwood Community Services, to Revise the Program Budget Through Reallocation of Existing Funds, With No Change to the Total Contract Amount of $2,417,489.64, and Authorize the Board Chair to Sign