Memorandum
Date: June 27, 2023
To: The Honorable Lake County Board of Supervisors
From: Matthew Rothstein, Deputy County Administrative Officer
Subject: Consideration of District and Board of Supervisors Newsletter Options
Executive Summary:
During your Board’s Budget Hearing of Thursday, June 15, Chair Pyska raised the idea of preparing and distributing regular District-specific or Board of Supervisors Newsletters.
Multiple members of your Board voiced support for development of Newsletters by District. Updates and input are regularly provided by members of your Board in Town Hall meetings and/or in collaboration with members of City Councils. Having a written document that can be readily shared may enhance these updates, and help ensure consistency of messaging.
There was some discussion, as well, regarding whether each Supervisor would prepare a Newsletter, or support would be provided by staff.
Staff review, at a minimum, to perform minor edits and ensure messaging on major County projects is consistent across Districts may be reasonable.
If desirable, Staff could also provide a greater level of support in preparing language, provided members of your Board are able to relay what information should be included (e.g. bullet points with essential information), and capture images that would otherwise require travel time.
A highly flexible Newsletter template is included here to enhance your Board’s discussion, and staff will look forward to your discussion, consensus-building and resulting direction.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action: Direction to staff for preparation of Newsletter(s), as appropriate.