Memorandum
Date: December 3, 2024
To: The Honorable Lake County Board of Supervisors
From: Glen March, Public Works Director
Chris Hamel, Heavy Equipment / Fleet Maintenance Supervisor
Silvia Valadez, Public Works Analyst
Subject: Approve the Purchase of One (1) Vehicle from Pape’ Kenworth in the Amount of $244,728.49 for the Heavy Equipment Fleet and Authorize the Public Works Director/Assistant Purchasing Agent to Sign the Sales Order
Executive Summary:
The Public Works Director recommends the approval of the purchase of a 2025 Kenworth Model T880 Dump Truck from Pape’ Kenworth in the amount of $244,728.49 and the authorization for the Public Works Director/Assistant Purchase Agent to sign the sales (purchase) order.
The adopted FY 2024 - FY 2025 budget for the Internal Service Fund (ISF) Heavy Equipment-Restricted (BU 9908) of the Public Works Department budgeted $245,281.00 for the purchase of the dump truck.
Annually, the State of California’s Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state. The vehicle is purchased under Sourcewell Contract No. 032824-KTC.
Staff were unable to identify local vendors that sold dump trucks to solicit bids.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☒ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
The Public Works Director recommends that the Board of Supervisors approve the purchase of one (1) vehicle from Pape’ Kenworth in the amount of $244,728.49 for the Heavy Equipment Fleet and authorize the Public Works Director/Assistant Purchasing Agent to sign the sales order.