Memorandum
Date: September 17, 2024
To: The Honorable Lake County Board of Supervisors
From: Mireya G. Turner, Community Development Director
Shannon Walker-Smith, Deputy Community Development Administrator
Subject: Approve First Amendment of Agreement between the County of Lake and OpenGov, Inc. to Increase Compensation by $14,405; for a Total Compensation Not to Exceed $479,655. for Software Services and authorized the Chair to sign.
Executive Summary: The original agreement between the County of Lake and OpenGov, Inc. for Software Services, was approved by the Board of Supervisors and the Agreement for services commenced on December 1 2023. Since then, OpenGov, Inc. has been a valuable partner to staff in developing Software Services. The current agreement for services does not include the 
additional hours needed to copy and configure record types to match other jurisdictions currently implemented configuration. 
OpenGov, Inc. has been developing this comprehensive software program for the CDD for eight (8) months with the guidance of CDD for content and functionality. This collaborative effort has identified areas for improvement not foreseen when the original contract was drafted. The additional services needed to configure record types to match another jurisdiction currently using the service will improve the functionality and extend the life of the program for CDD reducing the chance in the future to need to update or modify the program. For these reasons we believe the cost increase now mitigates the risk of financial burden in the future.
If not budgeted, fill in the blanks below only:
Estimated Cost: $479,655 Amount Budgeted: $465,250 Additional Requested: $14,405 Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☒ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve First Amendment of Agreement between the County of Lake and OpenGov, Inc. to Increase Compensation by $14,405; for a Total Compensation Not to Exceed $479,655. for Software Services and authorized the Chair to sign.