Memorandum
Date: May 11, 2023
To: The Honorable Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve Purchase Orders for the Purchase of two (2) vehicles for the Central Garage Fleet at revised prices, and authorize the Public Works Director/Assistant Purchasing Agent to sign the Purchase Orders
Executive Summary:
On October 18, 2022, your Board approved the purchase of six vehicles for the Central Garage Fleet, two of which were Ford Escape’s intended for the Behavioral Health Department. Staff was just informed that these purchases have been cancelled by the supplier due to a lack of inventory and supply issues. Staff was given the option of re-ordering the vehicles at a significantly higher price, however in lieu of re-ordering staff searched for another vendor.
Fortunately, our local dealer, Matt Mazzei, had two similar vehicles in stock and though they are a different brand and model, the vehicles are very similar to the Ford Escape’s originally planned for purchase. Additionally, the price for both vehicles is slightly less than what we planned to spend on the original purchase. The price quotation for the two Chevy Equinox’s is attached to this memorandum.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Staff recommends that the Board of Supervisors approve a Purchase Order for the purchase of two (2) Chevy Equinox’s for the Central Garage Fleet and authorize the Public Works Director/Assistant Purchasing Agent to issue the purchase order to Matt Mazzei for $59,420.54, as shown on the attached quotation.