Memorandum
Date: July 29, 2024
To: The Honorable Lake County Board of Supervisors
From: Rob Howe, Sheriff/Coroner
Subject: (a) Approve amendment to agreement between the County of Lake and Sun Ridge Systems, Inc for the purchase of Citizen RIMS software $11,000.00, installation $1,200.00, annual support $1,650.00; and (b) Authorize the Chair of the Board to sign.
Executive Summary: The Sheriff’s Office recently identified an issue related to the release of personal identifying information of individuals who were recently arrested or currently incarcerated at the Lake County Jail. This was identified as a potential liability risk for the County. Working with the County IT Department it was determined that the current system used to release this information is old and antiquated to the point that making changes to control the release of certain information would be extremely difficult. The IT Department recommended purchasing Citizen RIMS software that would not only fix the current issue, but additionally would allow the Sheriff’s Office to share selected crime data with the public. This will help keep the public informed of current crime trends and enforcement. We request approval of the attached amendment to approve the purchase and installation of the Citizen RIMS software.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☒ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: (a) Approve amendment to agreement between the County of Lake and Sun Ridge Systems, Inc for the purchase of Citizen RIMS software $11,000.00, installation $1,200.00, annual support $1,650.00; and (b) Authorize the Chair of the Board to sign.