Date: April 4, 2023
To: The Honorable Supervisor Pyska, Chair, Lake County Board of Supervisors
From: Scott Harter, Special Districts Administrator
Jesus Salmeron, Special Districts Deputy Administrator- Fiscal
Subject: a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2 due to the unique nature of the goods or services; b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $125,000 to Control Systems West, Inc. for the purchase and installation of PLC equipment.
Executive Summary:
The Programmable Logic Controller at the North Lakeport Water Treatment Plant has become less reliable and more erratic in its operation. It has required reboots and resetting multiple times in the past 6 months. A failure of this PLC would be critical to the plant operation requiring manual operation of the plant in order to continue to produce water for the district. Funding for the replacement equipment and installation was approved in the recent mid-year budget adjustment. Programming within the PLC is specific to the North Lakeport water treatment plant. Control Systems West was the original contractor responsible for the control equipment and programming during construction of the plant. Staff requests that the Board waive the competitive bid process due to the unique nature of the goods or services and approve the purchase and installation of the replacement equipment by Control Systems West for an amount not to exceed $125,000 and authorize the Special Districts Administrator to issue a purchase order for the work.
If not budgeted, fill in the blanks below only:
Estimated Cost: $125,000 Amount Budgeted: $125,000 Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ? Not applicable
? Fully Article X.- and/or Consultant Selection Policy-Compliant (describe process undertaken in "Executive Summary")
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