Memorandum
Date: March 7, 2023
To: The Honorable Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Consideration of Section 20 of the County Policies and Procedures Manual for a Facilities Capital Improvement Plan Policy
Executive Summary: (include fiscal and staffing impact narrative):
On September 20, 2022 your Board received a presentation of the results from a recently completed countywide facilities condition assessment. That assessment showed that the average condition of the 130 buildings in the County's portfolio is in the "Fair" category, with approximately $5.7 million required annually to maintain that condition, and an additional $3 million annually to be on course to improve to the "Good" category. Following the presentation, your Board provided direction to Public Services staff to develop a capital improvement plan process.
A capital improvement plan (CIP) is a planning document that identifies infrastructure improvement projects, such as new buildings or significant improvements to existing buildings, which the owner intends to construct or improve over a certain period of time (commonly five years). Typically a CIP is a funding constrained plan, with the projects programmed into the CIP being limited by the amount of funding available or reasonably anticipated to be available with the planning window, with a more general framework for projects anticipated beyond the planning window.
The County has never had a CIP for county buildings. Presented for Board consideration today is a draft County policy, proposed as a new section to the County policy and procedures manual, to prepare and annually update a Facilities Capital Improvement Plan (FCIP). Staff is proposing a formalized policy for two primary reasons. First, a Board-directed policy will assist with ensuring maximum participation by departments who occupy the buildings and are likely to recommend renovation-type projects (building changes to improv...
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