Memorandum
Date: May 21, 2024
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Approve Amendment Two between the County of Lake and STRATA Architecture Planning Management for Engineering Design Services for the Courthouse Heating Ventilation and Air Conditioning (HVAC) System.
Executive Summary:
On September 12, 2023, your board approved a preliminary engineering agreement with STRATA Architecture Planning Management (STRATA) for the evaluation of the courthouse HVAC system. STRATA's preliminary work consisted of a building condition assessment, load monitoring, and a final report with repair/replacement/retrofit recommendations. With STRATA'S preliminary work now complete, Public Services staff requested a scope of work to complete the design, prepare bid-ready construction documents, and perform other supplementary services for a whole-building HVAC modernization.
Staff recommends your Board's approval of the attached amendment to the agreement with STRATA for engineering design services of the courthouse HVAC system, an increase of $261,620, for a total not to exceed amount of $319,920.00. Funding for the project is included in budget unit 1671, specifically through ARPA local fiscal recovery funds.
If not budgeted, fill in the blanks below only:
Estimated Cost: __________ Amount Budgeted: Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ? Not applicable
? Fully Article X.- and/or Consultant Selection Policy-Compliant (describe process undertaken in "Executive Summary")
? Section 2-38 Exemption from Competitive Bidding (rationale in "Executive Summary," attach documentation, as needed)
? For Technology Purchases: Vetted and Supported by the Technology Governance Committee ("Yes," if checked)
? Other (Please describe in Executive Summary)
Consistency with Vision 2028 (check all that apply): ? Not applicable
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