Memorandum
Date: June 13, 2023
To: The Honorable Lake County Board of Supervisors
From: Crystal Markytan, Director, Social Services
Subject: a) Waive the Formal Bidding Process Pursuant to County Ordinance 3109 Section 2-38 due to 38.5 purchase of proprietary articles in which contractor is the sole provider of service; and, b) Approve Contract between County of Lake and Excellesoft Partners, LLC. for REVA Software, in the amount of $31,530 from April 15, 2023 to June 30, 2026, and authorize the Chair to sign.
Executive Summary:
The Adult Services branch of Lake County Department of Social Services (LCDSS) operates the In-Home Supportive Services (IHSS) program for the County. This responsibility includes recruiting and training providers for eligible elderly and disabled recipients. DSS uses REVA Software to track providers. Reva is an online system for completing Independent Provider (IP) enrollment, orientation, and processing for In-Home Supportive Services and IHSS Public Authorities.
Pursuant to Lake County Ordinance 3109 Section 2-38 (38.5) we request a waiver of the formal bidding process due to Excellesoft's status as the sole provider of IP tracking software. REVA is a complete, end-to-end IHSS Provider Orientation & Enrollment System, and was designed specifically for that purpose. It is also a proprietary system available only through Excellesoft Partners, LLC.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ? Not applicable
? Fully Article X.- and/or Consultant Selection Policy-Compliant (describe process undertaken in "Executive Summary")
? Section 2-38 Exemption from Competitive Bidding (rationale in "Executive Summary," attach documentation, as needed)
? For Technology Purchases: Vetted and Supported by the Technology Governance Committee ("Yes," if checked)
? Other (Plea...
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