Memorandum
Date: June 10, 2025
To: The Honorable Lake County Board of Supervisors
From: Chief Probation Officer Wendy Mondfrans
Subject: a) Waive the competitive bidding procedures pursuant to Lake County Code Section 2-38.4; and b) Approve Purchase of one (1) Vehicle from Downtown Ford through the State Contract, in the amount of $63,969.81, and authorize the Probation Chief to issue Purchase Order
Executive Summary:
"Under Lake County Code Section 2-38.4:
(1) Permission has been explicitly granted by both the awarding authority and the vendor.
(2) A copy of the bid solicitation, award and executed contract has been obtained.
(3) Unless otherwise approved by the Board of Supervisors, the County's award will be in accordance with all the terms and conditions, prices, time frames, and other criteria established in the bid solicitation issued by the awarding authority."
Probation has the funds needed to purchase one new vehicle. The State Contract (cooperative purchases) was utilized, and the Public Works Fleet Maintenance was able to secure one Ford Interceptor for the Probation Department to add to the vehicles it uses. The quote for the proposed vehicle is attached to review.
Probation is seeking approval of adding this vehicle to inventory and the authority to sign a Purchase Order for said vehicle.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ? Not applicable
? Fully Article X.- and/or Consultant Selection Policy-Compliant (describe process undertaken in "Executive Summary")
? Section 2-38 Exemption from Competitive Bidding (rationale in "Executive Summary," attach documentation, as needed)
? For Technology Purchases: Vetted and Supported by the Technology Governance Committee ("Yes," if checked)
? Other (Please describe in Executive Summary)
Consistency with Vision 2028 (check a...
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