Memorandum
Date: August 20, 2024
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Robin Borre, Special Districts Administrator
Jesus Salmeron, Special Districts Deputy Administrator- Fiscal
Subject: (Sitting as the Lake County Sanitation District Board of Directors) a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.4 Cooperative Purchases; b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $160,350 to Sonsray Machinery for the purchase of a Backhoe.
Executive Summary: (include fiscal and staffing impact narrative):
The FY 24/25 LACOSAN-SE Capital Asset Budget includes an appropriation of $165,350 for the purchase of a Backhoe. The backhoe will be used to maintain the Southeast Treatment Plant.
Equipment was sourced competitively through Sourcewell's cooperative purchasing contract with Sonsray Machinery (Sourcewell Solicitation Number #011723). The bid is in accordance with the County's purchasing code Section 2-38.4, Cooperative Purchases. Equipment quote, Sourcewell contract, and Administrative RFP/BID/ Contracts Cover Sheet Checklist are attached in the agenda packet.
Staff respectfully requests your Board approve the purchase order for the backhoe.
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If not budgeted, fill in the blanks below only:
Estimated Cost: $144,638 Amount Budgeted: $165,350.00 Additional Requested: 0 Future Annual Cost: 0
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ? Not applicable
? Well-being of Residents ? Public Safety ? Infrastructure ? Technology Upgrades
? Economic Development ? Disaster Recovery ? County Workforce ? Revenue Generation
? Community Collaboration ? Business Process Efficiency ? Clear Lake ? Cost Savings
If request for exemption from competitive bid in accordance with County Code Chap...
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