Memorandum
Date: July 11, 2023
To: The Honorable Lake County Board of Supervisors
From: Stephen Carter, Jr. Interim Behavioral Health Services Director
Subject: Consideration of Resolution Authorizing Cancellation of Reserve Accounts in the Amount of $3,167,543.00 to Provide Sufficient Cash Flow.
Executive Summary:
As the Board was made aware during the Department’s budget presentation the Department is in a revenue shortfall due to lack of billing out of our new Electronic Health Record since March 1, 2023. While the Department is working intensely and closely with the California Mental Health Services Authority to execute a functioning billing process and expect this issue to be resolved within 2-3 weeks, this Resolution is needed to ensure continuity of operations.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☒ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Adopt Resolution Authorizing Cancellation of Reserve Accounts in the Amount of $3,167,543.00 to Provide Sufficient Cash Flow and Authorize the Board Chair to Sign.