Memorandum
Date: July 15, 2025
To: The Honorable Eddie Crandell, Chair, Lake County Board of Supervisors
From: Lars Ewing, Interim Public Works Director
Subject: Consideration of a) Award of 2025 Chip Seal Rock Materials to Granite Construction; and (b) Award of 2025 Chip Seal Emulsion Materials to Western Emulsions, Inc.
Executive Summary:
The Public Works Department plans to resurface approximately 37 centerline miles of roads this summer. Earlier this year staff solicited two separate requests for proposals (RFPs) for the materials necessary for the resurfacing work - one RFP for rock (specifically 5/16" chips) and one RFP for oil (specifically polymer modified rejuvenating emulsion). Two proposals were received for each RFP, and staff convened a selection committee to review and rank the submittals. The committee ranked Granite Construction as the most responsive proposal for the rock RFP, and Western Emulsions, Inc. as the most responsive proposal for the oil RFP.
The not-to-exceed amounts for each purchase order are calculated based on estimated quantities plus 10%. The project is fully funded using a portion of the County's allocation of SB1 (Road Repair and Accountability Act of 2017.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ? Not applicable
? Fully Article X.- and/or Consultant Selection Policy-Compliant (describe process undertaken in "Executive Summary")
? Section 2-38 Exemption from Competitive Bidding (rationale in "Executive Summary," attach documentation, as needed)
? For Technology Purchases: Vetted and Supported by the Technology Governance Committee ("Yes," if checked)
? Other (Please describe in Executive Summary)
Consistency with Vision 2028 (check all that apply): ? Not applicable
? Well-being of Residents ? Public Safety ? Disaster Prevention, Preparedness...
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