Memorandum
Date: September 12, 2023
To: The Honorable Jessica Pyska, Chair, Board of Directors
From: Scott Harter, Special Districts Administrator
Jesus Salmeron, Special Districts Deputy Administrator- Fiscal
Subject: (Sitting as the Lake County Sanitation District Board of Directors) a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.4 Cooperative Purchases; b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $550,000 to Owen Equipment for the purchase of a Vactor 2100i Truck.
Executive Summary: (include fiscal and staffing impact narrative):
The FY 23/24 LACOSAN-SE Capital Asset Budget includes an appropriation of $550,000 for the purchase of a Vactor Truck.
The Vactor will be utilized to clean lines, safely excavate to address water leaks or sewer main problems, and to clear blockages in the collection system. It will also be used for cleaning and maintaining our sewer lift stations throughout the district. This unit will supplement an existing vacuum truck in the fleet which is sized for our larger lift stations but is too large to service some of the narrower streets where our facilities are located. This unit also does not require a Class A license to operate allowing a wider range of district staff the ability to respond to afterhours calls.
Equipment was sourced competitively through Sourcewell's cooperative purchasing contract with Vactor Manufacturing (contract #122017-FSC-2) and their local dealer Owen Equipment. The bid is in accordance with the County's purchasing code Section 2-38.4, Cooperative Purchases. Equipment quotes and the Sourcewell cooperative contract with the vendor are attached in the agenda packet.
Staff respectfully requests your Board approve the purchase order for a Vactor 2100i Truck.
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