Memorandum
Date: April 25, 2023
To: The Honorable Lake County Board of Supervisors
From: Mireya G. Turner, Community Development Director
William Collins, Chief Building Official
Subject: Adopt Resolution authorizing the destruction of paper records that have been digitally-imaged for the Lake County Community Development Department (CDD) to rely on the electronic record as the official record
Executive Summary: CDD requests the Board consider approving the use of digitally-imaged electronic records as the official record for the items detailed in Exhibit (A). The recent availability of Laser Fiche to County Departments has provided a trusted system for the conversion of these hardcopy official records to electronic records, pursuant to Government Code section 26205. Destruction of these records will increase usable space within the department, while retention of the records in electronic form will ensure they remain available.
Government Code Section 26205.1 provides for the destruction by a county officer having custody of non-judicial public records, documents, instruments, books and papers if the board of supervisors has adopted a resolution authorizing the officer to destroy such records.
The draft Resolution and Resolution 2022-23, establishing the continuous records retention schedule, and referenced in the draft Resolution, are included as Attachments 1 and 2 for your convenience.
If not budgeted, fill in the blanks below only: N/A
Estimated Cost: _____ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ? Not applicable
? Fully Article X.- and/or Consultant Selection Policy-Compliant (describe process undertaken in "Executive Summary")
? Section 2-38 Exemption from Competitive Bidding (rationale in "Executive Summary," attach documentation, as needed)
? For Technology Purchases: Vetted and Supported by the Technology Governance Committee ("Yes," if ...
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