Memorandum
Date: September 15, 2026
To: The Honorable Brad Rasmussen, Chari, Lake County Board of Supervisors
From: Public Works Department
Subject: a) Waive the Competitive Bidding Process pursuant to section 2-38.2(2) for the purchase of hot mix asphalt from Granite Construction for the Bottle Rock Road Resurfacing Project as the unique nature of the goods or services precludes competitive bidding; and b) Authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order to Granite Construction not to exceed $275,000
Executive Summary:
The Department of Public Works is undertaking road repair projects in preparation for the 2027 pavement preservation work plan. This work generally consists of localized pavement repairs and placement of an asphalt leveling course where necessary, followed by pavement preservation treatments such as chip seal and fog or slurry seal. For cost savings and operational efficiency, asphalt work associated with these projects will be performed by County road crews, first by hauling hot mix asphalt directly from the supplier and then through paving operations using County equipment and personnel.
Approximately 2,000 tons of hot mix asphalt are anticipated to be needed for the Bottle Rock Road resurfacing project. Because County crews will self-haul the asphalt, the distance between the asphalt plant and the project site is a significant factor in both the cost and operational feasibility of the work. Granite Construction’s asphalt plant at the Highway 175 quarry near Lakeport is the only practical and cost-effective source within a reasonable hauling distance of the project area. Obtaining asphalt from a more distant supplier would increase truck cycle times, fuel consumption, equipment usage, and County labor costs. Longer transportation times may also make it more difficult to maintain appropriate asphalt temperatures during hauling and placement, potentially affecting the quality and performance of the...
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