Memorandum
Date: August 8, 2023
To: The Honorable Lake County Board of Supervisors
From: Katherine Vanderwall, Agricultural Commissioner Sealer of Weights, and Measures
Subject: Consideration of Purchase Order for an Agreement with Freightliner Northwest/ Enoven for Weight Truck bid, for an Amount Not to Exceed $300,000, and Authorize Agricultural Commissioner to Sign
Executive Summary:
In the final recommended budget for 22/23, your Board approved the allocation of up to $300,000 to fund the purchase of a new weight truck for the Agriculture Department. With the understanding that the truck may not be received until FY 23/24. During the budget hearings, this capital asset listing was carried over to FY 23/24 and presented to your Board on June 14, 2023.
With your Board's commitment in place, RFP 23-20 was issued on May 4, 2023, with a submission deadline of June 30, 2023. Five potentially qualified firms were proactively contacted. One Proposal was received and determined to be complete from Freightliner Northwest/ Enoven.
Staff from the Ag Department and Central Garage have reviewed the quote and agreed that the submitted proposal will meet the needs of the Agriculture Department and we would like to request approval from your Board to move forward in the process of purchasing the weight truck.
Staff recommends your Board Approve the Agreement with Freightliner Northwest not to exceed $300,000 and authorize Agricultural Commissioner to sign the purchase order.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ? Not applicable
? Fully Article X.- and/or Consultant Selection Policy-Compliant (describe process undertaken in "Executive Summary")
? Section 2-38 Exemption from Competitive Bidding (rationale in "Executive Summary," attach documentation, as needed)
? For Technology Purcha...
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