Memorandum
Date: December 9, 2025
To: The Honorable Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Approve a multi-year agreement with Peterson Tractor Company for the servicing and repairs of County-owned heavy equipment at the Eastlake Landfill for an annual amount not-to-exceed $300,000, and authorize the Chair to sign
Executive Summary:
On August 26, 2025, the Public Services Department solicited proposals for the servicing and repairs of County-owned heavy equipment at the Eastlake Sanitary Landfill. Staff convened a selection committee to review the two proposals received, and the committee ranked Peterson Tractor Company as the most responsive proposal.
Staff recommends the Board of Supervisors approve the multi-year agreement with Peterson Tractor Company in an amount not-to-exceed $300,000 per year.
If not budgeted, fill in the blanks below only:
Estimated Cost: _____ Amount Budgeted: _____ Additional Requested: _____Future Annual Cost: _____
Purchasing Considerations (check all that apply): ? Not applicable
? Fully Article X.- and/or Consultant Selection Policy-Compliant (describe process undertaken in "Executive Summary")
? Section 2-38 Exemption from Competitive Bidding (rationale in "Executive Summary," attach documentation, as needed)
? For Technology Purchases: Vetted and Supported by the Technology Governance Committee ("Yes," if checked)
? Other (Please describe in Executive Summary)
Consistency with Vision 2028 (check all that apply): ? Not applicable
? Well-being of Residents ? Public Safety ? Disaster Prevention,
Preparedness, Recovery
? Economic Development ? Infrastructure ? County Workforce
? Community Collaboration ? Business Process Efficiency ? Clear Lake
Recommended Action: Approve a multi-year agreement with Peterson Tractor Company for the servicing and repairs of County-owned heavy equipment at the Eastlake Landfill for an annual amount not-to-exceed $300,00...
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