Memorandum
Date: September 19, 2023
To: The Honorable Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve Purchase Orders for the Purchase of one (1) vehicle for the Central Garage Fleet and three (3) Capital Assets for the Road Department, and authorize the Public Works Director/Assistant Purchasing Agent to sign the Purchase Orders
Executive Summary:
The adopted FY 23/24 budgets for the ISF Central Garage Division (BU 9905) and the Road Division (BU 3011) of the Public Works Department included appropriations for the purchase of eight total vehicles to replace existing units already in the Central Garage Fleet (six (6) of which have been purchased), a snowplow assembly and two masticator attachments. Copies of the fixed asset forms from the Department's budget are attached. It should be noted that the preliminary budget for the Road Division only listed one (1) masticator head, however the second was added for the final budget.
Central Garage Vehicle
Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state. The attached price quote from Downtown Ford utilizes the State Contract.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles. Our local vendor advised us that they were unable to provide a price quotation for the vehicle being purchased.
By approving this purchase, your Board concludes that this purchase is being made in accordance with Ordinance 3109 and Section 38.4 Cooperative Purch...
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