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MEMORANDUM
TO: The Honorable Jessica Pyska, Chair, Lake County Board of Supervisors
FROM: Susan Parker, County Administrative Officer
DATE: September 19, 2023
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.1, as an extension of an annual agreement; and (b) Approve Amendment No. 5 to the Contract between County of Lake and Granicus, Inc. for Agenda Management and Government Transparency Services in the amount of $26,723.43, and authorize the Chair to sign
EXECUTIVE SUMMARY:
Attached for your Board's consideration is Amendment No. 5 with Granicus, Inc. for Agenda Management Services, to adjust the annual compensation amount to $26,723.43. Below is a timeline of our contract agreements:
* On October 8, 2013, your Board approved a contract with Granicus, Inc. for agenda management and government transparency services.
* On December 19, 2018, Contract Amendment No. 1 was approved to include the purchase of encoding hardware and performance accelerator hardware/software.
* On September 17, 2019, Contract Amendment No. 2 was approved to adjust the annual compensation amount to Granicus.
* On July 31, 2020, Contract Amendment No. 3 was approved to add eComment services to the agenda management system.
* On February 6, 2023, Contract Amendment No. 4 was approved to adjust the annual compensation amount to Granicus (this was to address the 2022-23 contract increase).
* Contract Amendment No. 5 will increase the annual compensation amount by $1,748.27 for the 2023-24 contract.
If not budgeted, fill in the blanks below only:
Estimated Cost_______ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ? Not applicable
? Fully Article X.- and/or Consultant Selection Policy-Compliant (describe process undertaken in "Executive Summary")
? Section 2-38 Exemption from Competitive Bidding (rationale in "Executive Summary," attach doc...
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