Memorandum
Date: August 5, 2025
To: The Honorable Lake County Board of Supervisors
From: Luke Bingham, Sheriff/Coroner
Subject: a) Approve Records Retention and Destruction Schedule; and b) Adopt Resolution for the Lake County Sheriff's Office
Executive Summary: The Sheriff's Office requests your Board's consideration and approval of the attached records retention and destruction schedule (Exhibit A) ensuring the orderly retention, preservation, and disposal of official records maintained by the Sheriff's Office. This schedule will provide consistent framework for managing records that are no longer required by law or operational need.
Under California law, government records may be destroyed with the approval of the Board of Supervisors, provided those records are not required by statute to be permanently maintained. The proposed retention periods outlined in the attached Exhibit A are based on the minimum timeframes required by applicable state and federal laws for the categories of records maintained by my department.
The Sheriff's Office recommends that your Board authorize the destruction of documents that have met the retention requirements listed in Exhibit A and are no longer needed for current business purposes. This process will support compliance, improve efficiency, and reduce unnecessary storage burdens.
The resolution is attached hereto for your Boards' consideration and adoption.
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