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MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon. Public Works Director
DATE: January 3, 2017
SUBJECT: Consideration to (a) waive the normal Bidding Requirements Ordinance #2406, Section 38.2 for the Purchase and Reconditioning of Two (2) Used Kenworth T-800 Dump-Trucks for County Road Maintenance and (B) Authorize the Public Works Director/Assistant Purchasing Agent to issue to issue a purchase order not to exceed $149,591 to Opperman& Sons, Inc. for the two used chassis, and a purchase order not to exceed $65,650.96 to Dietz Equipment for the reconditioning of the dump beds. Consideration to (a) waive the normal Bidding Requirements Ordinance #2406, Section 38.2 for the Purchase and Reconditioning of Two (2) Used Kenworth T-800 Dump-Trucks for County Road Maintenance and (B) Authorize the Public Works Director/Assistant Purchasing Agent to issue to issue a purchase order not to exceed $149,591 to Opperman& Sons, Inc. for the two used chassis, and a purchase order not to exceed $65,650.96 to Dietz Equipment for the reconditioning of the dump beds.
EXECUTIVE SUMMARY: The adopted FY 16/17 budget for the ISF Heavy Equipment Division of the Public Works Department includes appropriations for the replacement of two dump trucks. The budgeted amounts for both trucks included the cost to purchase a used cab and chassis as well as the work necessary to remove the existing dump truck beds and recondition/reinstall them onto the new cab and chassis. At the end of December, staff was made aware of two used trucks that are available through Opperman & Son, Inc. in Healdsburg, a vendor with which we have had great success purchasing used equipment. The two trucks are California Air Resources Board (CARB) compliant, and each will cost the Department $74,795.50 - including taxes and license fees.
Staff has obtained quotes from Dietz Equipment, another vendor that the Department has a long history of excellent results with, to perform the reconditioning of the trucks. The work will include all tasks required to remove the existing dump beds and reinstall them on the new chassis at a cost of $32,825.48 each. Based on previous results, upon completion the trucks will look brand-new.
The total cost for both trucks, including the body reconditioning and installation is $215,241.96, and we budgeted $220,000. Incidentally, the cost for a new truck with similar equipment is approximately $275,000 each.
Recommendation
Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to provide the cab and chassis and perform the necessary reconditioning work, and the fact the vehicles are used and difficult to locate, it is in the public’s interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $149,591 to Opperman & Son, Inc. for the two (2) used chassis, and a purchase order not to exceed $65,650.96 to Dietz Equipment for the reconditioning of the dump beds.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $215,241.96
Amount Budgeted:$220,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to provide the cab and chassis and perform the necessary reconditioning work, and the fact the vehicles are used and difficult to locate, it is in the public’s interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $149,591 to Opperman & Son, Inc. for the two (2) used chassis, and a purchase order not to exceed $65,650.96 to Dietz Equipment for the reconditioning of the dump beds.