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MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Diane C. Fridley, Registrar of Voters
DATE: February 14, 2017
SUBJECT: Approve Request to Pay Travel Claims for Elections Officers from the November 8, 2016 Presidential General Election in the total amount of $186.42; and authorize the Auditor to process payment
EXECUTIVE SUMMARY: I would like to request that your Board waive Section 1.4F of the County's Travel Policy requiring travel reimbursement claims to be filed within 60 days of the date the expense was incurred. In addition, I would like to request that your Board approve the mileage claims for the eleven (11) Election Officers who served on a Precinct Board on Election Day, November 8, 2016 and who incurred mileage expenses in connection with the Presidential General Election.
Due to the heavy workload of the November 8, 2016 Presidential General Election, staff did not begin processing the Election Officers' payroll and mileage claims until after the Election results were certified on December 6, 2016. As a result of the delay, it was discovered more than thirty (30) days after the Presidential Election was certified that there were several mileage claim forms that were missing Election Officer's signatures. The attached claim forms could not be submitted for payment until staff returned the mileage claim forms to each of the Election Officers for signature and each of the Election Officers returned their signed forms to the office for processing. This process resulted in the failure of this office to submit the mileage claim forms to the Auditor's office within the 60-day timeframe for submission and payment.
I am attaching the mileage claim forms for each of the Election Officers I have listed below for your Board's consideration, including the amount due to each Election Officer at the County's mileage rate of $0.39 per mile:
Toni Briggs-Vecellio $24.57
Carol Butzbach $29.64
Virginia L. Cline $ 3.51
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