MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
SUBJECT: Approve Amendment One to the Agreement with AVS Engineers for Hill Road Correctional Facility Security Electronics Systems Upgrade
DATE: April 11, 2017
On April 5, 2016, the Board of Supervisors approved the Agreement with AVS Engineers for design and engineering services for security and electrical control upgrades at the Hill Road Correctional Facility. Amendment One is proposed to revise the scope of the agreement and increase the agreement price to a total cost of $123,488 (an increase of $24,818).
As the Board of Supervisors is aware, over the previous few years the County had been progressing with design work for an expansion to the existing Hill Road Correctional Facility, with Nacht & Lewis Architects as the lead designer. Funding for the project was primarily from the California Board of State and Community Corrections (BSCC) Adult Local Criminal Justice Facilities Construction Program. A condition of the program is that any modifications to the existing facility that are to be funded by BSCC would trigger mandatory and expensive code upgrades. In light of that requirement, the County proposed to fund any such modifications using only local funds and under separate contract from the Nacht & Lewis agreement, thereby freeing the work from the encumbrances of the BSCC requirements. The major modification that necessitated this approach was security and electrical control upgrades such as locks and other infrastructure to provide central control over the entire facility. The County entered into the agreement with AVS Engineers for that purpose with funding included in Budget Unit 1785, Public Safety Facilities Special Projects.
The original AVS Engineers agreement scope of work and associated price was established based upon the level of effort presumed to be necessary for the completion of security and electrical control design services to be accomplished by AVS Engineers in concert with the overall expansion project design. Subsequent to the County’s rescission of the BSCC funding it became necessary for AVS Engineers to revise their scope of work and associated costs.
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors approve Amendment One to the Agreement for Hill Road Correctional Facility Security Electronics Systems Upgrade with AVS Engineers in the amount not to exceed $123,488 and authorize the Chairman to execute said Amendment.