File #: 17-501    Version: 2 Name:
Type: Agreement Status: Agenda Ready
File created: 5/19/2017 In control: BOARD OF SUPERVISORS
On agenda: 6/20/2017 Final action:
Title: (a) Approve Agreement between the County of Lake and Megabyte Systems Inc., for FY 2017-18 MPTS property tax system maintenance and Online Business Property Filing Licensing/Support, in the amount of $182,555.70, and authorize the Chair to sign; and (b) Approve Web Services Addendum to the Agreement between the County of Lake and Megabyte Systems Inc., for FY 2017-18 online tax bills and e-payment processing services, in the amount of $4,323.06, and authorize the Chair to sign.
Sponsors: Treasurer-Tax Collector
Attachments: 1. 17-18 Agreement, 2. 17-18 Exhibit A - SoS, 3. 17-18 Addendum to Maint Agreement
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Title

Body

MEMORANDUM

 

TO:                                           Honorable Board of Supervisors

FROM:                      Barbara C. Ringen, Treasurer - Tax Collector

DATE:                      June 20, 2017

SUBJECT:                      (a) Approve Agreement between the County of Lake and Megabyte Systems Inc., for FY 2017-18 MPTS property tax system maintenance and Online Business Property Filing Licensing/Support, in the amount of $182,555.70, and authorize the Chair to sign; and (b) Approve Web Services Addendum to the Agreement between the County of Lake and Megabyte Systems Inc., for FY 2017-18 online tax bills and e-payment processing services, in the amount of $4,323.06, and authorize the Chair to sign.

 

EXECUTIVE SUMMARY:  The 2017-18 Megabyte Property Tax System maintenance contract and database support and web services addendums are presented herein for your consideration and approval.

 

The MPTS Property Tax System Maintenance Agreement includes software maintenance, database administration, user training, and Online Business Property Filing Licensing /Support. The Maintenance Agreement for fiscal year 2017-18 is $182,555.70. The Web Services addendum provides online tax bills and e-payment processing for an additional $4,323.06. These expenditures are offset by the Tax Cost fee of $20 for delinquent 2nd installments. Primary users of the system are the Tax Collector, Auditor, and the Assessor. Additional users include Special Districts and Information Technology. The County has more than 150 registered users on the system and provides online public access via the Tax Collector’s website.

 

FISCAL IMPACT:                      __ None _X_Budgeted __Non-Budgeted

                                                               Estimated Cost: $186,878.76

                                                               Amount Budgeted: $186,878.76

                                                               Additional Requested:

                                                               Annual Cost (if planned for future years):

 

FISCAL IMPACT (Narrative): Funds were budgeted for the estimated cost from 001-1122-711.17-00. Additional funds were budgeted from 295-8695-711.80.80 in the amount of $12,000.00

 

STAFFING IMPACT (if applicable):

 

Recommended Action

RECOMMENDED ACTION: (a) Approve Agreement between the County of Lake and Megabyte Systems Inc., for FY 2017-18 MPTS property tax system maintenance and Online Business Property Filing Licensing/Support, in the amount of $182,555.70, and authorize the Chair to sign; and (b) Approve Web Services Addendum to the Agreement between the County of Lake and Megabyte Systems Inc., for FY 2017-18 online tax bills and e-payment processing services, in the amount of $4,323.06, and authorize the Chair to sign.