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MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: August 15, 2017
SUBJECT: Consideration of Resolution Amending Resolution No. 2017-70 Establishing New Classifications, the Effective Date Thereof, and Amending the Position Allocation Chart for Fiscal Year 2017-2018 to Conform to the Recommended Budget, Budget Unit No. 1012, Administrative Office
EXECUTIVE SUMMARY:
As your Board is aware, the Administrative Office is actively engaged in the Valley Fire debris and tree insurance collection project. This mandated project is expected to go on for quite some time, given the scope of the collections process. I am requesting your approval to add one Administrative Analyst I to the position allocation for our office, in order to properly staff the project, long-term.
As you recall, last year staff put this project out to bid and the two responding vendors each proposed a team of staff to complete it. Ultimately, we opted to complete the project in-house. Thus far, our office has managed the project by calling upon the resources of current staff, but as we move forward, the workload issue is making it clear that additional permanent staffing is needed.
The Administrative Analyst I position has been commonly used over the years by our office. We intend for said position to function as the project coordinator, backed up by our front office staff who will share in the handling of constituent calls and inquiries. I plan to call for a promotional-only recruitment to fill this position.
FISCAL IMPACT: The cost of this allocation is approximately $67,000 for the remainder of the fiscal year. Project costs were originally funded through our Valley Fire Disaster Project Worksheet 96. Staff will work to secure an extension of this funding source since this mandated project could not be started until very recently when CalRecycle released the invoice information to the County.
FISCAL IMPACT (Narrative...
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