Title
Body
MEMORANDUM
TO: Board of Supervisors
FROM: Shane French, Information Technology Director
DATE: August 22, 2017
SUBJECT: Approve Contract between the County of Lake and TPX Communication for the Purchase of SIP Trunking Service in the amount of $1,600 per month and Authorize the Chair to Sign
EXECUTIVE SUMMARY:
The Information Technology Department is seeking to replace the current SIP trunking provider with a new provider that better fits the needs of the County of Lake. An RFP was issued for the services, and a vendor selection committee was convened. The committee chose TPX Communications as the winning respondent. We are asking that your Board approve the contract with TPX Communications for SIP services.
Background and Discussion:
The County of Lake utilizes a technology known as SIP for all inbound/outbound calls on the County's primary telephone system. Because of increasing monthly costs with our current provider, and in order to add additional redundancy to the system, the Information Technology department issued an RFP for SIP services. Upon consideration of the proposals submitted, the vendor selection committee selected TPX communications as the winning respondent. The new SIP service from TPX will result in a significant monthly savings while also increasing redundancy/availability of the system.
The contract has been reviewed with County Counsel. The contract was found to be relatively standard in terms of telecommunications services contracts. There were minimal risks identified, but it should be noted that the dispute resolution method specified in the contract is binding arbitration which would prohibit the vendor or the county from seeking a judicial remedy in case of a dispute, instead requiring the use of binding arbitration.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,600/mo. Varies based on usage
Amount Budgeted: $5,500/mo. (note: these costs are allocated to each department based ...
Click here for full text