Title
Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 26, 2017
SUBJECT: Approve Amendment Two to Agreement between the County of Lake and Quincy Engineering Inc. for Final Design and Right-of-Way Services for the South Main Street and Soda Bay Road Corridor Improvement Project in Lake County, California for an increase of $162,843.73; and authorize the Chair to sign.
EXECUTIVE SUMMARY: On February 24, 2015, the Department of Public Works entered into an Agreement with Quincy Engineering, Inc. for Final Design and Right-of-Way Services for the South Main Street and Soda Bay Road Corridor Improvement Project in Lake County, CA. The Agreement was modified by Amendment One on July 7, 2015 to allow for staff substitution and sub-consultant cost reduction.
As the project development has progressed, challenges have been encountered which could not have been foreseen as part of the original scope and which have necessitated certain changes in the project development and design approach. These changes required additional level of effort on the part of Quincy and its sub-consultants and require an increase in the contract amount. However, certain tasks can be eliminated since their scope is no longer needed and certain task budgets can be reduced to reflect the efficiencies in performing these tasks. As a result, budget balances from these tasks are proposed to be re-allocated to other tasks to offset the required increases. Also, Amendment Two provides for re-assignment of certain task activities as one team member is no longer available and another team member is qualified to perform these activities. Additionally, Amendment Two establishes Sub-task 6.1.7, and its budget and scope, to better track associated activities.
EXHIBIT “D” of Amendment Two provides a detail sheet that clearly identifies each affected task, task budget augmentation, task budget reduction, and task budget re-allocation. Caltrans has concurred with this amendment and associated costs are eligible for reimbursement. As a result of this amendment, the contract amount will be increased by a net amount of $162,843.73.
Funding for the project comes from a variety of sources to include the State Transportation Improvement Program (STIP), Federal Demonstration Program, Lake Area Planning Council Local Transportation Funds, County of Lake road funds, and utility company tariffs and contributions. There is currently enough funding to complete design, right-of-way and undergrounding for the complete corridor, and construct the South Main Street segment beginning at approximately the Lakeport city limits and ending at the intersection with Soda Bay Road and State Highway 175.
Staff recommends that the Board of Supervisors approve Amendment Two to the Agreement for Final Design and Right-of-Way Services for the South Main Street and Soda Bay Road Corridor Improvement Project in Lake County, CA, with Quincy Engineering, Inc. in an amount not to exceed $2,343,176.73 (an increase of $162,843.73) and authorize the Chairman to execute said Amendment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 162,843.73
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funding for the project comes from a variety of sources to include the State Transportation Improvement Program (STIP), Federal Demonstration Program, Lake Area Planning Council Local Transportation Funds, County of Lake road funds, and utility company tariffs and contributions. There is currently enough funding to complete design, right-of-way and undergrounding for the complete corridor, and construct the South Main Street segment beginning at approximately the Lakeport city limits and ending at the intersection with Soda Bay Road and State Highway 175.
STAFFING IMPACT (if applicable): N/A
Recommended Action
RECOMMENDED ACTION: Approve Amendment Two to Agreement between the County of Lake and Quincy Engineering Inc. for Final Design and Right-of-Way Services for the South Main Street and Soda Bay Road Corridor Improvement Project in Lake County, California for an increase of $162,843.73; and authorize the Chair to sign.