TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: January 9, 2018
SUBJECT: Approve Agreement with Ceres Environmental Services, Inc. for Redwood Valley Fire Debris Disposal and Reimbursement of Costs at the Eastlake Sanitary Landfill
DISCUSSION
On November 14, 2017, the Board of Supervisors directed staff to enter into an agreement with Environmental and Chemical Corporation (ECC), the contractor awarded an emergency task order by the U.S. Army Corps of Engineers (USACE) for the cleanup operations in Lake and Mendocino County, allowing for the use of the Eastlake Landfill as a final disposal location for debris generated from the public fire debris cleanup operations in Mendocino County. The Board directed that the agreement establish the following terms: a cost reimbursement rate of $67.62 per ton, a disposal limit of 75,000 tons of fire debris from Mendocino County, and a specifically prohibited hauling route. The agreement was executed on November 17th and ECC progressed with their cleanup efforts. Once ECC reached their financial task order limit with the USACE, however, the USACE awarded a separate emergency task order to AshBritt, Inc. for the continuation of the public cleanup efforts. On December 19th the Board approved a similar agreement with AshBritt for the disposal of Mendocino County debris at the Eastlake Landfill. On January 2nd, County staff was notified that the USACE had awarded a new Indefinite Delivery Indefinite Quantity contract to a different company, Ceres Environmental Services, Inc. (Ceres), for the completion of the debris removal program.
Ceres contacted the Public Services Department with a desire to use the Eastlake Landfill as a final disposal location for Mendocino County fire debris. Staff shared with Ceres the Lake County Code which limits the use of the Eastlake Landfill to inhabitants of Lake County or a firm or corporation that has an established place of business in the County of Lake, except as may be provided by contract or agreement with the Board of Supervisors. The attached draft agreement has been prepared that includes the same terms under which the Board originally allowed acceptance of Mendocino County fire debris with the previous USACE contractors. Those terms include cost reimbursement, a specifically prohibited hauling route, and a disposal limit of 75,000 tons that applies to the sum of all Mendocino County debris disposed at Eastlake Landfill from USACE-contracted public cleanup operations.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Fire debris from Mendocino County is estimated to provide revenue in the range of three million dollars, which is projected to correspondingly fund the increased County expenditures which are expected as a result of accepting the debris.
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Agreement between the County of Lake and Ceres Environmental Services, Inc. for Redwood Valley Fire Debris Disposal and Reimbursement of Costs at the Eastlake Sanitary Landfill, and authorize the Chair to sign.