Title
Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: February 27, 2018
SUBJECT: Consideration of Agreement for Oak Mitigation Services for the Cole Creek at Soda Bay Road Bridge Replacement (14C-0127) and the Highland Creek at Highland Springs Road Bridge Replacement (14C-0125) projects with Hanford ARC in the amount not to exceed $342,446.97; and authorize the Chair to sign.
EXECUTIVE SUMMARY: On June 20, 2017, the Department of Public Works issued a Request for Proposals (RFP) for oak mitigation services for the Cole Creek at Soda Bay Road Bridge Replacement and the Highland Creek at Highland Springs Road Bridge Replacement projects. CEQA mitigation measures and the California Department of Fish and Wildlife (CDFW) Streambed Alteration Agreement both require that the removed oak trees be mitigated at a certain ratio and that monitoring reports be submitted annually for five years in order to ensure a certain minimum success rate.
In response to the RFP, a proposal was received from one (1) consulting firm: Hanford Applied Restoration & Conservation (Hanford ARC). A Public Interest Finding (PIF) was submitted and approved by Caltrans to move forward with the selection process with the one firm who submitted a proposal. A Consultant Selection Board (CSB) reviewed the proposal in accordance with Caltrans Local Assistance Procedures Manual (LAPM), Chapter 10, and the County of Lake policy for review and selection of professional consultants, and determined that Hanford ARC is qualified to perform the work. Staff negotiated the proposed fee with Hanford ARC and they have agreed that the fee for their services will not exceed $342,446.97.
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of loc...
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