Title
Body
MEMORANDUM
TO: Board of Supervisors
FROM: Cathy Saderlund, Auditor-Controller/County Clerk
BY: Ashley La Velle, Deputy County Clerk
DATE: May 1, 2018
SUBJECT: Approve Retention Schedule and Destruction of Documents
EXECUTIVE SUMMARY:
Government Code sections 26202 and 26205 provide that the board may authorize the destruction or disposition of any record, paper or document which is more than two years old.
The Accounting Standards and Procedures for Counties provided by the State Controller’s Office (SCO) includes appendix D for record retention. The suggested retention period is provided by the County Accounting Standards and Procedures Committee and covers Auditor-Controller documents. The Local Government Records Management Guideline provided by the Secretary of State along with the Fair Political Practices Commission (FPPC) retention schedule, and relative California Code Sections outline suggested and/or mandated record retention for the County Clerk’s Office.
We respectfully request authorization of the attached retention schedules and authorization to destroy the outlined Auditor-Controller/County Clerk records on a cyclical basis per guidelines set forth by the State.
FISCAL IMPACT: _X None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): none
STAFFING IMPACT (if applicable): none
Recommended Action
RECOMMENDED ACTION: Approve Retention Schedule and Destruction of Documents