Title
Body
MEMORANDUM
TO: Board of Supervisors on behalf of CSA 20 Soda Bay
FROM: Jan Coppinger, Administrator
Scott Harter, Deputy Administrator
DATE: August 28, 2018
SUBJECT: Consideration of (a) Award of Phase 1 of the Design/Build Contract to PACE Engineering of Redding, CA for an amount not to exceed $161,000; and (b) Agreement between County of Lake and Pace Engineering for Replacement of Four Redwood Water Tanks in Soda Bay CSA 20
EXECUTIVE SUMMARY:
The District has been awarded a Hazard Mitigation Grant Program (HMGP) grant for the replacement of four redwood water tanks in CSA 20, Soda Bay. The District sent a Request for Proposals to 16 firms on April 26th and posted the RFP on our website as well. Proposals were due by 3:00 p.m. on Friday, May 25th and five proposals were received from the following firms: Brelje & Race Consulting Engineers, Santa Rosa; KASL Consulting Engineers, Citrus Heights; Oscar Larson & Associates, Eureka; PACE Engineering, Redding; Water Works Engineers, Roseville.
Proposals were distributed and the Consultant Selection Board was convened on June 14th. The board reviewed the proposals and deemed an interview with the top two respondents in the best interest of the District. The proposers were ranked as follows with a clear separation between the top two proposals and the bottom three proposals.
1. Brelje & Race Consulting Engineers
2. PACE Engineering
3. KASL Consulting Engineers
4. Water Works Engineers
5. Oscar Larson & Associates
Consistent with County consultant selection policy follow up interviews were conducted with Brelje & Race and PACE Engineering. Follow up interviews were completed by June 27th and the recommendation was to enter into negotiations with PACE Engineering. A scope of services was finalized and a price for services was agreed upon. Attached for your review is PACE’s original proposal, items submitted during the follow up interview, and the agreement for your consideration.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $161,000.00
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The complete project was estimated to cost approximately $800,000 and will be supported by a HMGP grant of $600,000 with a local match of $200,000. Phase 1 of the process consists of the engineering design and services during bidding of the construction and will be authorized by the proposed agreement at a cost of $161,000.
STAFFING IMPACT (if applicable): N/A
Recommended Action
RECOMMENDED ACTION:
(a) Authorize the Award of Phase 1 of the Design/Build Contract to PACE Engineering of Redding, CA for an amount not to exceed $161,000
(b) Approve Agreement between County of Lake and Pace Engineering for Replacement of Four Redwood Water Tanks in Soda Bay CSA 20