Title
Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: November 6, 2018
SUBJECT: Consideration of Change Order No. Fourteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $30,982.79, for a revised contract amount of $5,430,803.62, and authorize the Chair to sign
EXECUTIVE SUMMARY:
On April 2, 2018 construction began on the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project. During construction several fire hydrants and water valves that were to be relocated by the Clearlake Oaks County Water District (CLOCWD) were not relocated as outlined in the project plans and specifications. By the time the CLOCWD received the proper approvals to move forward with the relocations the concrete improvements at these locations had already been placed. In order for the concrete improvements to be placed the contractor was directed to block out the area around the fire hydrants and to continue work. When the hydrants were relocated the contractor had to return to the locations, remove the block out forms, place new forms and place the final concrete improvements. Additionally, delays were encountered waiting for the CLOCWD to raise and or relocate several water valves that were not at the correct elevation. These changes required addition work and materials by the contractor.
This Change Order No. Fourteen (14) provides compensation for the additional work.
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The County is working with Caltrans to find additional funding to cover budget overruns. If Caltrans cannot find additional funding, then local funds will have to be used.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $30,982.79
Amount Budgeted: $30,982.79
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
Recommended Action
RECOMMENDED ACTION:
Approve Change Order No. Fourteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $30,982.79, for a revised contract amount of $5,430,803.62, and authorize the Chair to sign