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MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: December 4, 2018
SUBJECT: Consideration of Adoption of Vehicle Policy
EXECUTIVE SUMMARY:
Your Board directed staff to review our current Vehicle Policy and come back with recommendations. The attached policy is the result of researching best practices in a number of other California counties and collaboration with Risk Management. Additionally, all Department Heads were provided the opportunity for feedback on the policy revisions.
The revised policy:
• defines a County authorized driver and the process required to become authorized (pages 16.3.1 - 16.3.4);
• defines driver responsibilities (pages 16.4.1 - 16.4.3);
• describes processes for misuse of County-owned vehicles (page 16.5.1), accidents in County vehicles (page 16.6.1), vehicle collision repairs( page 16.7.1), and permanently assigned vehicles during work hours (page 16.8.1);
• defines more broadly the circumstances by which take-home vehicles are allowed including allowing take-home for those living out-of-County within 45 miles of their workplace under certain circumstances (pages 16.9.1 - 16.9.2);
• defines temporary overnight usage and overnight duty (page 16.9.3);
• sets forth standards for overnight vehicle storage (page 16.10.1);
• explains GPS system policy (page 16.11.1), fueling of County Fleet/Pool Vehicles (page 16.12.1), the use of private vehicles (page 16.13.1) and rental vehicles (page 16.14.1) for County business;
• defines standards for vehicle acquisition (pages 16.15.1 - 16.15.2);
• and establishes forms for use with the policy (pages 16.16.1 - 16.16.13).
cc: Pamela Nichols, Human Resources Director
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
Recommended Action
RECOMMENDED ACTION:
Staff recommends that your Board approve in concept the revised Vehicle Policy and direct the Human Resources Director to meet and confer with the appropriate bargaining units.