MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: March 26, 2019
SUBJECT: Approval of Amendment No. 3 to Equipment Repair and Service Contract between the County of Lake and Peterson Tractor Company in the amount of $50,000.
EXECUTIVE SUMMARY: The County is currently under contract with Peterson Tractor Company for mobile equipment service and repair work to the heavy equipment fleet at the Eastlake Landfill. The contract typically provides for up to $175,000 of annual service and repair work. On March 27, 2018 the contract was amended to increase the FY 2017/2018 amount to $300,000 due to the impacts of wildfire debris disposal operations. For the same reasons the contract was amended a second time on October 2, 2018 to allow for up to $225,000 of service and repair work to be completed in in FY 2018/2019. This fiscal year we are experiencing a higher amount of maintenance and repairs, therefore another amendment is necessary to ensure landfill equipment is running safely, effectively and efficiently.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Estimated Cost: $275,000.00
Amount Budgeted: $225,000.00
Additional Requested: $50,000.00
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The contract (available upon your request) for equipment repair and service has an annual amount not to exceed $175,000. It was increased to $225,000 in October 2018. We are requesting a $50,000 increase to $275,000 for FY 18/19 only with appropriations previously approved at mid-year FY 18/19. Funding for the amendment is provided through landfill tipping fees.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: Approval of Amendment No. 3 to Equipment Repair and Service Contract between the County of Lake and Peterson Tractor Company in the amount of $50,000 for a total not to exceed $275,000 for FY 18/19 and authorize the Chair to sign.