Title
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MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: CRYSTAL MARKYTAN, DIRECTOR LCDSS
DATE: May 14, 2019
SUBJECT: Approve request for reimbursement in the amount of $103.40 on a late claim for Maria Allen as the charge had been made on the employee’s credit card in error
EXECUTIVE SUMMARY:
On 4-19-19, Gracia Albin noticed that Social Worker, Maria Allen, had been charged for a motel room in Klamath, CA on 12-19-18 for $103.40 while she was on County business. Ms. Albin brought this information to Deputy Director, Amber Davis. Ms. Albin stated that the motel reservation had been made with Ms. Davis’s Cal-Card. Upon arrival, the motel requested Ms. Allen to give them a credit card for potential incidental charges. When Ms. Allen checked out of the motel on 12-20-18, the motel charged Ms. Allen’s credit card instead of the Cal-Card. Ms. Allen did not submit an expenditure claim within 60 days because she had not noticed the charge had been made until Ms. Albin brought it to her attention on 4-19-19. Ms. Allen submitted a copy of her credit card statement to Ms. Davis showing that the charge had been made on her credit card. I am submitting a new claim on Ms. Allen’s behalf and requesting that you approve the reimbursement for $103.40.
FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted
Estimated Cost: $103.40
Amount Budgeted: $103.40
Additional Requested: $0
Annual Cost (if planned for future years): $0
FISCAL IMPACT (Narrative):
There is no County cost.
STAFFING IMPACT (if applicable):
None.
Recommended Action
RECOMMENDED ACTION:
Approve request for reimbursement in the amount of $103.40 on a late claim for Maria Allen as the charge had been made on the employee’s credit card in error.
Thank you for your consideration.
Attachments: Back up data for charges.