Title
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MEMORANDUM
TO: The Honorable Tina Scott, Chair, Board of Supervisors
FROM: Shane French, Information Technology Director
DATE: September 10, 2019
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve the five-year Agreement between the County of Lake and Superion, LLC for Financial Systems Hosting and Migration Services, with a one-time setup cost of $10,000, and $62,209.95 annual cost in year one, and authorize the Board Chair to sign
EXECUTIVE SUMMARY:
The Information Technology Department is requesting permission to purchase professional services and cloud-based software hosting from Superion, LLC to replace the obsolete on-premises system.
BACKGROUND AND DISCUSSION:
The County of Lake uses Superion's Naviline product for financial planning and analysis as well as human resources functions. This software currently runs on server hardware that is housed on-premises, at the courthouse facility. In addition to the Naviline software, there are a number of in-house-built legacy applications that are used for various business processes. There has been concern for some time that the on-premises system was inadequate from a business continuity and supportability perspective. Through the Technology Governance Committee, it has been determined that migrating to Superion's cloud-based offering will allow the county to continue operating the Naviline software, while facilitating modernization of financial systems and business processes.
FISCAL IMPACT: __ None _X_ Budgeted _X_ Non-Budgeted
Estimated Cost: One-time setup cost of $10,000
Amount Budgeted: $41,847.04
Additional Requested: $35,000.00
Annual Cost (if planned for future years): $62,209.95 year 1, with 3% increase yearly.
FISCAL IMPACT (Narrative): While the yearly cost of the cloud-based solution is higher than the cost for the on-premises install...
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