MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: September 24, 2019
SUBJECT: Adopt Resolution Approving a Payment to the City of Clearlake for Repairs to 40th Avenue, Davis Avenue, and Moss Avenue
EXECUTIVE SUMMARY:
In 2001 the County and City of Clearlake entered into a cost-sharing agreement which specified contributions to be made by the County to the City in consideration of the road maintenance costs for certain city maintained roads leading to the Eastlake Landfill from State Highway 53, namely 40th Avenue, Moss Avenue, and Davis Avenue. The County's cost share was intended to offset the proportionate road damage caused by landfill traffic originating from the unincorporated portions of the County. The agreement called for a 71% road maintenance cost share for the County and a 29% road maintenance cost share for the City.
In FY 2016-2017 City staff notified Public Services staff of their intent to contract for a road repair project on these roads. To that end Public Services included appropriations in its solid waste budget to account for the County's estimated project contribution.
In 2018 the cost-sharing agreement expired. As the City worked to prepare a new agreement, the Public Services Department continued to include appropriations for its share of the project in each subsequent fiscal year. This was done in consideration of the fact that the City's project planning was initiated prior to the agreement expiration as well as in consideration of previously stated Board of Supervisors support for the County contribution to this project.
Earlier this calendar year the City successfully completed the road repair project at a total cost of $241,403. A 71% contribution is therefore $171,396.
FISCAL IMPACT: __ None x Budgeted __Non-Budgeted
Estimated Cost: $171,396
Amount Budgeted: $180,000
Additional Requested: 0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The Cou...
Click here for full text