Title
Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: October 22, 2019
SUBJECT: (a) Waive formal bidding process, determining no economic benefit to the County; (b) Approve Purchase of Two (2) vehicles Chevrolet Equinox for BU 4011-Public Health Division and One (1) Chevrolet Express Cargo for BU 4012- Health Services Admin Division; and (c) Authorize the Health Services Director-Purchasing Agent to issue purchase orders and related documents
EXECUTIVE SUMMARY: Annually, the State of California’s Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles. Central Garage/Fleet Superintendent recommended subsequent awardee was, a local vendor, Matt Mazzei. At that time, Central Garage received bids from two (2) vendors, of which one (1) was local. Matt Mazzei won the bid based on County purchasing policy.
Staff proposes the replacement of seven (3) vehicles. Two (2) of the vehicles are assigned to the Public Health Division, and one (1) to the Health Services Division. Two (2) vehicles were sold through County auction, and one (1) was given/transferred to BU 5321 Veterans Services Division.
We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2 making a determination that competitive bidding would produce no economic benefit to the County and authorize the Health Services Director-Purchasing Agent to issue Purchase Orders for procurement through the Statewide Bid Contract in the amount of $80,886.
FISCAL IMPACT: __ None x__Budgeted __Non-Budgeted
Estimated Cost: $80,886
Amount Budgeted: $89,000
Additional Requested:0
Annual Cost (if planned for future years): None at this time
FISCAL IMPACT (Narrative):
Local
Vehicle - Assigned to - Type Model Appropriations Vendor
Public Health Division - Chevrolet Equinox $29,750 $26,878
Public Health Division - Chevrolet Equinox $29,750 $26,878
Health Services Admin Div- Chevrolet Express Cargo $30,000 $27,130
Total $89,000 $80,886
STAFFING IMPACT (if applicable): None
Recommended Action
RECOMMENDED ACTION: (a) Waive formal bidding process, determining no economic benefit to the County; (b) Approve Purchase of Two (2) vehicles Chevrolet Equinox for BU 4011-Public Health Division and One (1) Chevrolet Express Cargo for BU 4012- Health Services Admin Division; and (c) Authorize the Health Services Director-Purchasing Agent to issue purchase orders and related documents.