Memorandum
Date: February 4, 2020
To: The Honorable Supervisor Simon, Chair, Lake County Board of Supervisors
On behalf of Lake County Sanitation Districts
From: Jan Coppinger, Special Districts Administrator
Subject: (a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2, based on the determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $78,000 to Collier Capital Machine Corporation for an overhaul on the DKM 15 Stage Pump.
Executive Summary: (include fiscal and staffing impact narrative):
The 600 hp booster pump for the B Street pump station, which pumps treated waste to the geysers, is in need of major repair. Collier Capital Machine Corporation specializes in these very large pumps. The pump was transported to Collier, where they dismantled and assessed the damage. Trying to obtain three quotes for the pump which weighs over 1 ton and is now dismantled would be very expensive and would not produce an economic benefit to the County.
Additional quotes will not only cost additional money, it will delay the repair considerably.
An entire new bowl assembly, including the dismantling and inspection, new impellers and new wear rings is quoted at $77,633.09.
This is provided for in the current budget as a Geysers expense.
Due to the size of the pump and the critical need for it to be operational for long term, heavy use,
staff recommends the entire new bowl assembly.
If not budgeted, fill in the blanks below only:
Estimated Cost: $77,633.09 Amount Budgeted: $77,633.09 Additional Requested: 0 Future Annual Cost: 0
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? N/A
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? A competitive bidding would produce no economic benefit to the County and would actually cost additional money and time.
Recommended Action: (a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2, based on the determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $78,000 to Collier Capital Machine Corporation for an overhaul on the DKM 15 Stage Pump.