Memorandum
Date: February 4, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Diane Fridley, Interim Registrar of Voters
Carol J. Huchingson, County Administrative Officer
Subject: (a) Approve Budget Transfer and new Capital Asset in the amount of $7,500 for the purchase of a Vote-By-Mail Heavy Duty Envelope Opener; and (b) Approve the purchase of a Vote-By-Mail Heavy Duty Envelope Opener and authorize the Department Head to Sign
Executive Summary: (include fiscal and staffing impact narrative):
The purchase of the new voting system for the Elections department has resulted in the ballots being larger than they were in the past. If staff uses the current envelope opener on the new ballots there is a good chance that part of the ballot will be cut off in the process. If a new envelope opener is not received in time for the March 3rd election, staff will be required to open all envelopes by hand.
Funds being transferred for this purchase will be replenished during mid-year budget. The State will also be reimbursing the County 75% of the purchase price, and the revenue for this budget unit will also be adjusted during mid-year.
If not budgeted, fill in the blanks below only:
Estimated Cost: $7,500.00 Amount Budgeted: $0.00 Additional Requested: $7,500.00 Future Annual Cost: $0.00
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ? Not applicable
? Well-being of Residents ? Public Safety ? Infrastructure ? Technology Upgrades
? Economic Development ? Disaster Recovery ? County Workforce ? Revenue Generation
? Community Collaboration ? Business Process Efficiency ? Clear Lake ? Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Re...
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