Memorandum
Date: March 10, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Barbara C. Ringen, Treasurer-Tax Collector
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between County of Lake and Bid4Assets, Inc. for the period of 3/10/2020 through 3/10/2025 for Tax Default Public Auction Services; and authorize the Chair to sign.
Executive Summary: (include fiscal and staffing impact narrative):
The Treasurer-Tax Collector requests authorization to use public auction services provided by Bid4assets, Inc. through March 10, 2025 in accordance with the attached Professional Services Agreement.
Auction expense is assigned to each individual parcel posted for sale and is included in minimum auction bid, said costs are recovered via auction proceeds or parcel redemption.
Tax Defaulted Land Sale #157 is scheduled for May 29, 2020-June 2, 2020.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$52,500 p/yr_ Amount Budgeted: $52,500 p/yr___ Additional Requested: _0___ Future Annual Cost: $52,500 p/yr.
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2 (2)
How long has Agreement been in place? 15 years
When was purchase last rebid? 2005
Reason for request to waive bid? Staff is aware of only two vendors that presently provide these services to Treasurer-Tax Collector’s Offices. Bid4Assets, as noted previously, has assisted our office for the past 15 years and is familiar with our business process. In staff’s opinion, seeking another vendor would likely result in increased costs and would lead to a delay given the need for a new vendor to become familiar with our business process. Given that tax sales are a priority of the Board, staff opines that there would be no public benefit to the County to seek competitive bids.
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between County of Lake and Bid4Assets, Inc. for the period of 3/10/2020 through 3/10/2025 for Tax Default Public Auction Services; and authorize the Chair to sign.