Memorandum
Date: April 7, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Consideration of Change Order No. 3 with Coleman Environmental Engineering, Inc. for FEMA FMAG Culvert Replacement No. 1 & No. 2, Federal Project No.'s FMAG DR 5093-1-1R & FMAG DR 5112-1-1R, Bid No. 19-01, For an increase of $2,540.94 and a Revised Contract amount of $647,841.27
Executive Summary: (include fiscal and staffing impact narrative):
Attached for the Board’s review and approval is Contract Change Order (CCO) 3 for the subject project.
Contract Change Order No. 3, Site 10 - Castlewood Road, addresses increasing the structure excavation and slurry-cement backfill bid items to reflect actual in-place quantities and the need for extra work to remove a portion of large boulders encountered in the excavation during installation of the concrete headwalls.
This results in an increase of $2,540.94 to the contract amount of $645,300.33 for a revised contract amount of $647,841.27.
This project is funded 75% from the State’s CalOES funds and a 25% local match. Therefore, this project is 100% funded thru construction.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Staff recommends approval by the Board of Supervisors of CCO 3 and that the Board authorize the Chair to execute said CCO for an increase of $2,540.94 and a revised contract amount of $647,841.27.