Memorandum
Date: March 31, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Jan Coppinger, Special Districts Administrator
Subject: (Sitting as the Lake County Sanitation District, Board of Directors) - Approve Amendment #1 between Lake County Sanitation District and Brelje & Race Consulting Engineers in the amount of $48,000 and a total contract amount of $405,000 for the Anderson Springs Sewer Project; and authorize the Chair to sign.
Executive Summary: (include fiscal and staffing impact narrative):
On November 14, 2017 your Board approved a service agreement with Brelje & Race Consulting Engineers in the amount of $357,000 for construction management services for the construction phase of the Anderson Springs Sewer Project. The construction had to be performed in two phases due to separate funding agencies and to avoid conflicts with different contractors working in a congested area. The two separate phases of construction required a longer term of engineering services during construction than was originally planned and additional costs were incurred. The service agreement is funded by the State Water Resources Control Board (SWRCB) and USDA.
This amendment to the agreement is to extend the term and provide for the additional costs that were incurred by Brelje & Race Consulting Engineers.
If not budgeted, fill in the blanks below only:
Estimated Cost: _____N/A___ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Staff requests your Board Approve Amendment #1 between Lake County Sanitation District and Brelje & Race Consulting Engineers in the amount of $48,000 and a total contract amount of $405,000 for the Anderson Springs Sewer Project; and authorize the Chair to sign.