Memorandum
Date: April 7, 2020
To: Lake County Board of Supervisors
From: Todd Metcalf, B.S., Behavioral Health Services Administrator
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment No. 1 to the Agreement between the County of Lake and Mountain Valley Family and Child Services for Specialty Mental Health Services for Fiscal Year 2019-20 increasing the total amount payable from $25,000 to $48,400 and authorize the Board Chair to sign the Amendment.
Executive Summary: Attached, for your approval, is Amendment No. 1 to the Agreement between the County of Lake and Mountain Valley Child and Family Services for Specialty Mental Health Services for Fiscal Year 2019-20. Under the Agreement, Lake County Behavioral Health Services (LCBHS) is obligated to pay for Day Treatment Intensive services at $214.75 per day, as well as any additional Specialty Mental Health Services at the current published rate.
As clients are already placed at this facility and it would require extensive work for the County Probation and/or CWS department to find placements for these clients, LCBHS is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $25,000 Amount Budgeted: $25,000 Additional Requested: $23,400 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? B-2
How long has Agreement been in place? 7+ months
When was purchase last rebid? Unknown
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment No. 1 to the Agreement between the County of Lake and Mountain Valley Family and Child Services for Specialty Mental Health Services for Fiscal Year 2019-20 increasing the total amount payable from $25,000 to $48,400 and authorize the Board Chair to sign the Amendment.